Constitution


Constitution of the Environmental Campus Organization

Truman State University

 

I.   Name

The organization acting under this constitution shall be called the Environmental Campus Organization, commonly referred to as “E.C.O.”
 

II.   Mission

The unique and diverse members of the E.C.O. determine the organization’s directional focus. Our general mission is to advocate and educate, and bring environmental concerns to the forefront at Truman State University and in the Kirksville community. We embrace the slogan: “Think Globally; Act Locally,” by maintaining an acute awareness of national and international events, while actively participating in our local community. We are simultaneously environmental advocates and stewards of the earth, learning what we can through exchange from our peers. E.C.O. shall strive to make a lasting impact in our community.
 

III.   Membership

A. Eligibility

  1. Any student of Truman State University can be a voting member of E.C.O. and can run for an executive office.
  2. University faculty and staff members, KCOM students, MACC students, or community members may also join the organization but may only serve as associate members and cannot vote or hold office in E.C.O.
  3. A faculty member cannot serve as the primary contact person for E.C.O. The primary contact person must be a student member of the organization.

B. Qualifications

  1. There are no specific qualifications that need to be met for membership. Any person that has interest in the environment and who wishes to enact E.C.O.’s mission may be a member.

C. Categories of Membership

  1. The only categories of membership are “member” and “associate member,” as described in section III.A.1 and III.A.2.
  2. The only duties and/or responsibilities of a member are to perform activities/attend events they have committed to.

D. Withdrawal or Removal of Members

  1. In order withdraw from the organization, a member simply needs to let their
  2. committee head know of their decision.
  3. Grounds for the removal of a member include a strong dissatisfaction with the behavior and/or demeanor of that member. For example, the extreme dissatisfaction with a member’s behavior at an event and/or the negative representation of the organization are grounds for requesting the removal of a member.
  4. A formal written statement from the person(s) wishing for the removal of another member must be presented to the executive committee and a formal discussion with the executive members during an executive meeting must follow. Then, in order to remove the member, the executive members must take the necessary time to discuss the decision and must come to a 3/4 vote in favor of the removal.
  5. Any member of E.C.O. has the right to request the removal of a member.
  6. An appeal process to membership removal does not exist at this time.

 

IV.   Elections

A. Times for Elections

  1. Elections will occur at the end of both the fall and spring semesters to allow members (Truman students only) the opportunity to run for positions on the executive committee. Elections will take place during the last meeting of each semester.

B. Nomination Procedures

  1. Members can nominate candidates for each position by either notifying an executive member personally or via e-mail (TrumanECO@gmail.com). Nominations can even be made at the election meeting.
  2. Self-nominations are allowed.
  3. There is no application process for any of the executive positions.
  4. The President monitors the election.

C. Notifications and Postings of Elections

  1. In the weeks prior to the election, members will be verbally reminded of the upcoming election and positions available by the executive members at meetings. Members will also be reminded about the upcoming election in the meeting   minutes sent out by the Secretary each week.

D. Election Procedures

  1. On election day, all candidates’ names are written on the board. Each candidate can then accept or decline nomination. Those who accept the nomination will then give a brief speech explaining why they should attain the executive position. Candidates then leave the room briefly while members discuss the pros and cons of each candidate. Candidates then return to the room (this process occurs for each position). Members vote for their top candidate, beginning with the   president. The losing candidate has the opportunity to move into a different slot on the ballot. Voting will continue based on the numeric structure in clause V.

 

V. Officers

A. Leadership of E.C.O. will rest within the executive committee, which is composed of all voted upon positions, including but not limited to:

1. President
a. Duties include: attendance at every meeting, assisting in the Vice President in leading the weekly meetings, planning and leading executive meetings, making important decisions on behalf of the organization, assisting the treasurer in authorizing expenditures, assisting any other executive members, recording members names and student ID numbers and entering them into TruView’s Organization Roster, being a spokes-person for E.C.O., and promoting E.C.O.’s mission.

2. Vice President
a. Duties include: attendance at every meeting, leading the weekly meetings, attending executive meetings, assisting the President in making final decisions on behalf of the organization, acting as head of the organization in the event that the President is unavailable to do so, retrieving the mail each week and bringing it to executive meetings, being a spokesperson for E.C.O., and promoting E.C.O.’s mission.

3. Secretary
a. Duties include: attendance at every meeting, taking notes at weekly  meetings and sending out weekly minutes, attending executive meetings (and taking notes and sending out minutes if necessary), being a spokesperson for E.C.O., and promoting E.C.O.’s mission.

4. Treasurer
a. Duties include: attendance at every meeting, attending executive meetings, bringing the “Change for Change” money collection container to meetings, keeping track of all monetary transactions, authorizing expenditures, reimbursing executive and regular members for E.C.O.-related purchases, having the bank account in their name, being a spokesperson for E.C.O., and promoting E.C.O.’s mission.

5. Webmaster
a. Duties include: attendance at every meeting, attending executive meetings, updating the website periodically and in a timely manner when asked to add something by another executive member, being a spokesperson for E.C.O., and promoting E.C.O.’s mission.

6. Historian
a. Duties include: attendance at every meeting, attending executive meetings, attending activities/events outside of meetings and taking photos, creating and keeping a record book of photos, papers, etc. of E.C.O.-related events, being a spokesperson for E.C.O., and promoting E.C.O.’s mission.

7. Chair(s) of the:
a. Recycling Committee
b. Street Team (Education Committee)
c. Social Committee
d. Bring Your Own Bag (B.Y.O.B.) Committee
e. Food Issues Committee
f. Sierra Club
g. Ray Miller Garden Project

B. All Chairs have the following duties:

  1. Chair must be present at every meeting, plan for and lead committee meetings, attend executive meetings, be a spokesperson for E.C.O., and promote E.C.O.’s mission.
  2. Facilitate brainstorming and communication within the committee.
  3. Encourage committee members to take on active roles in E.C.O. by asking them to take on specific tasks.
  4. Communicate ideas and information between executive and committee meetings.

C. The committees are subject to change at the end of the semester with a new election.

D. Only Truman students are eligible to hold executive positions. Non-Truman students may not serve on E.C.O. Exec. except in the role of a Truman Faculty Advisor.

E. The four main executive officers (President, Vice President, Treasurer, and Secretary) shall not be allowed to serve more than three consecutive semesters. This does not apply to committee heads, webmaster, or historian. In the event the three-consecutive-semester term is up for one of the four main officers and no member wishes to take the position, only then may the officer serve a fourth semester.

F. The removal of an executive officer follows the same procedure as the removal of a member in section III.D, and no appeal process is currently in place.
 

VI.   Meetings

A. Types of Meetings

  1. General meetings will occur once weekly on an agreed upon day and time (typically on Mondays at 9:00 P.M.). Members and executive officers will attend meetings. There is no attendance policy for members.
  2. Executive committee meetings shall meet weekly on an agreed upon time. All members that hold an executive position must attend all executive meetings.

B. Special Meetings

  1. Any member of the executive committee may call for a special meeting if the issue cannot wait until the next executive meeting.
  2. Only the executive officers that were called to the meeting/those that are able to attend are required to be present.

C. Quorum

  1. A weekly meeting can take place as long as there are two or more members present.
  2. An executive meeting can take place so long as the majority of the officers are present. The President must be present. In the event that the President cannot be present, the Vice President will lead the meeting.

D. Method of Conducting Meetings

  1. The weekly meetings are informal, will last for one hour, and the beginning is to be used for announcements, presentations, etc. The remainder of the meeting is to be dedicated to breaking into committees. The end of the meeting is used for brief committee reports and any last minute announcements. The Vice President runs the majority of the meeting, with help from the President. Committee chairs run their own committee meetings.
  2. The executive meeting will last for one hour or less, and the President is to lead the meeting. Upcoming events will be discussed, as will upcoming projects each committee chair is working on. Mail will also be read at the meeting.

 

VII.   Finances

A. Dues

  1. No membership fees will be imposed upon its members, instead we will ask for donations in the “Change for Change” container.
  2. The treasurer is responsible for handling all money.

B. Expenditures

  1. Expenditures will be proposed to the executive committee and approved by the Treasurer.
  2. Only authorized expenditures will receive reimbursements from the Treasurer.

C. Dissolution of Funds

  1. If the organization dissolves/becomes inactive for two or more consecutive semesters, the remaining funds will be donated to the Truman State University Bike Co-op.
  2. Any remaining funds cannot be disbursed among remaining E.C.O. members.

 

VIII.   Advisor

A. Selection of Advisor(s)

  1. Any member may suggest an Advisor. After an informal vote, a member of the executive committee will speak with the faculty member to ask them to be E.C.O.’s Advisor.

B. Qualifications

  1. All Advisors must be Truman Faculty or Staff.
  2. E.C.O.’s Advisor must be dedicated to our mission, but is not required to actively participate in the various projects being carried out by the organization.

C. Duties

  1. The Advisor aids members upon request and is responsible for signing Center for Student Involvement documents.
  2. A Faculty Advisor cannot reserve rooms under E.C.O.’s name for activities/events that are not related to E.C.O.

D. Term

  1. An advisor may serve as long as s/he desires, so long as the presently active club members permit him/her to do so.

 

IX.   Amendments

A. Proposing Amendments

  1. Amendments must be proposed verbally or through e-mail.

B. Provisions

  1. Amendment proposals must occur at least one meeting before the next voting session, which should be assumed to be the next meeting.
  2. Any active member may propose an amendment. Only Truman students may vote on amendments.
  3. The member must be present at the meeting following their submission of the proposal to formally present the amendment and to vote on it.
  4. Amendments must receive 3/4 approval from the currently active executive committee.
  5. Amendment must receive 2/3 membership approval (that is present at the meeting) to pass.
  6. The revised constitution will be in effect the next voting session (the next meeting).

C. Ratification

  1. The newly adopted amendment will go into effect the following week and the revised

 
Constitution will be available for members to view on E.C.O.’s website, http://eco.truman.edu.